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SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect

Pursuant to the Ralph M. Brown Act [Government Code § 54953, subdivision (b)], enacted by Assembly Bill 2449 (Rubio) (Stats. 2022, Ch. 285), which went into effect on January 1, 2023, and remains in effect through December 31, 2023, and authorized new regulations for conducting public meetings via teleconference accessibility,
members of the public, the City Council, City Manager, City Attorney, City Staff, and City Consultants may participate in this special joint meeting by teleconference.

*** TELECONFERENCE PROCEDURES ***

Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor/Chairperson. Please limit your comments to three (3) minutes (or approximately 350 words) and reference further requirements regarding additional speaker time donations, verbal comments definition, and limitations on the use of Chamber resources, pursuant to City Council Resolution No. 2022-027, listed in the instructions below under “Verbal public comments in-person.” The City will facilitate the ability for a member of the public to be audible to the City Council/Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor/Chairperson, in order to become audible to the City Council/Housing Authority, and the public.

 Only one person at a time may speak by teleconference and only after being recognized by the Mayor/Chairperson.

 ZOOM LINK:  https://zoom.us/j/82540879912 
Meeting ID:   825  4087 9912
Or join by phone:  (253) 215 - 8782     

It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting.  If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Mayor/Chairperson will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting.

PUBLIC COMMENTS IN-PERSON – INSTRUCTIONS

Members of the public may address the City Council and/or Housing Authority on any matter listed or not listed on the agenda as follows:

 Written public comments in-person – can be provided during the meeting by submitting 15 copies to the City Clerk/Authority Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, preferably by 8:00 a.m. on the day of the meeting.  Written public comments will be distributed to City Council/Housing Authority, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor/Chairperson, a brief summary of public comments is asked to be reported.

 If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include:
1) full name, 2) city of residence, and 3) subject matter

Verbal public comments in-person – can be provided during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk/Authority Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words).
Members of the public shall be called upon to speak by the Mayor/Chairperson.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor/Chairperson.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk/Authority Secretary to be disseminated to the City Council/Housing Authority, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting.  There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor/Chairperson.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].